Name Changes
For both given and legal name changes, the process differs for students and staff/faculty.
Change of Given Name/Gender Marker
If you haven't legally had your name changed or had your gender marker updated, follow these steps below:
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Fill out the Change of Given Name(s) and/or Gender Identity Form and email it to thelinc@uoguelph.ca
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Once this form is processed, you should see it reflected on your WebAdvisor; once you do, email ithelp@uoguelph.ca to have your email and display name updated
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Email idcard@uoguelph.ca to have your ID card reprinted with your new name (its free). Let them know that you have had your name changed, provide them with your student number, and, if you would like, have them use a new photo.
Change of Legal Name/Gender Marker
The following forms are for those who have had their legal name changed or gender marker updated.
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Fill out this form
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Bring the completed form along with legal documentation (birth certificate, passport, certified court documents, marriage certificate) and valid government-issued photo ID to Enrolment Services on the third floor of the University Centre (UC).
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Once this form is processed, you should see it reflected on your WebAdvisor; once you do, email ithelp@uoguelph.ca to have your email and display name updated
-
Email idcard@uoguelph.ca to have your ID card reprinted with your new name (its free). Let them know that you have had your name changed, provide them with your student number, and, if you would like, have them use a new photo.
Change of Given Name/Gender Marker
If you haven't legally had your name changed or had your gender marker updated, follow these steps below:
-
Fill out the Change of Given Name(s) and/or Gender Identity Form and email it to thelinc@uoguelph.ca
-
Once this form is processed, you should see it reflected on your WebAdvisor; once you do, email ithelp@uoguelph.ca to have your email and display name updated
-
Email idcard@uoguelph.ca to have your ID card reprinted with your new name (its free). Let them know that you have had your name changed, provide them with your student number, and, if you would like, have them use a new photo.
Change of Legal Name/Gender Marker
The following forms are for those who have had their legal name changed or gender marker updated.
-
Fill out this form
-
Bring the completed form along with legal documentation (birth certificate, passport, certified court documents, marriage certificate) and valid government-issued photo ID to Enrolment Services on the third floor of the University Centre (UC).
-
Once this form is processed, you should see it reflected on your WebAdvisor; once you do, email ithelp@uoguelph.ca to have your email and display name updated
-
Email idcard@uoguelph.ca to have your ID card reprinted with your new name (its free). Let them know that you have had your name changed, provide them with your student number, and, if you would like, have them use a new photo.
Change of Given Name/Preferred Name
If you want to change your name to a shortened version or your middle name is your preferred name, you can email us at ithelp@uoguelph.ca to have your email and display name changed — just make sure to update it in Gryphons at Work first. If you want your given name to show up everywhere, you can speak with HR and have them update their documentation as well.
Change of Legal Name
If you have had a legal name change, you can update it first within Gryphons at Work and then speak with HR to have it changed on all files. Once HR has processed your new name, you can email us at ithelp@uoguelph.ca to have your display name and email changed as well.
Gryphons at Work — Name Change
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Log onto Gryphons at Work
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Select "View My Profile"
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Select "Personal Data"
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Select the pencil icon under "Personal Information" to update your preferred first and last name
Change of Given Name/Preferred Name
If you want to change your name to a shortened version or your middle name is your preferred name, you can email us at ithelp@uoguelph.ca to have your email and display name changed — just make sure to update it in Gryphons at Work first. If you want your given name to show up everywhere, you can speak with HR and have them update their documentation as well.
Change of Legal Name
If you have had a legal name change, you can update it first within Gryphons at Work and then speak with HR to have it changed on all files. Once HR has processed your new name, you can email us at ithelp@uoguelph.ca to have your display name and email changed as well.
Gryphons at Work — Name Change
-
Log onto Gryphons at Work
-
Select "View My Profile"
-
Select "Personal Data"
-
Select the pencil icon under "Personal Information" to update your preferred first and last name